OFFICE OF THE UNIVERSITY REGISTRAR

The Office of the University Registrar is the official custodian of permanent academic records of all past and currently enrolled students at The Florida State University. It is responsible for registering students and for maintaining official student and departmental records for the term in progress; readmitting students; preparing transcripts; scheduling academic space; maintaining and updating curricula; certifying attendance for loan purposes; implementing and monitoring academic regulations; certifying eligibility to graduate; and providing services and information to students, faculty, and administration. Reports and certifications of attendance and grade point average are made to governmental agencies, such as the Veterans Administration, with the student's permission.

Students should consult this office for questions concerning registration, locations and meeting times of courses, errors in registration records, dropping and adding courses, cancellation of registration, and grade problems.

Report immediately all changes in permanent and local addresses, name, social security number, and residency to this office.

Persons with Disabilities. Any student in need of specific services and reasonable accommodations should contact the Student Disability Resource Center, 1st Floor, Kellum Hall.

Registration

During each academic term, an official registration is held for all currently enrolled, degree-seeking students who expect to be enrolled for the following term.

Registration at The Florida State University is conducted by telephone and by website. Through the use of a touchtone telephone or a PC, students are able to register for classes from the privacy of their own home or from anywhere in the world. Using the telephone data entry and voice responses, or an Internet website, students can register for all of their courses in a matter of minutes and can access their tuition and fees. Please note that by registering students accept both fee and grade liability. Students are advised if the requested course is available and informed of other matters related to registration, such as variable credit. However, the registration system will not tell students if they have registered for classes meeting during the same time period. Therefore, it is important to plan very carefully before requesting courses. Students using the automatic redial button will always receive a busy signal. Registering in the evening will avoid overloaded circuits.

Students should be aware that phone calls to The Florida State University's interactive telephone network systems for course registration, CLAST registration, Office of Financial Aid or Office of Admissions services, may be periodically monitored to insure that the appropriate quality control is maintained.

Directory of Classes and Course Schedules

The Florida State University publishes the Directory of Classes which includes registration worksheets. The Directory also contains a list of all registration deadlines, the final exam schedule, fee and payment information, and important announcements. A copy of the Directory can be obtained from the Office of the University Registrar's information desk (A3900 University Center) each term and is available on the website. This information is also published online at the Office of the University Registrar web site at at http://registrar.fsu.edu.

Lists of course offerings, with the meeting time and location of each course, and where possible the instructor who will be responsible for each course are made available online through the Course Look Up system. This system is available twenty-two hours a day, year round. To view class schedules, select the Course Look Up link from the web page of the Office of the University Registrar.

Students are advised to organize their material and plan their schedule before using the registration worksheets in the Directory of Classes. Students must contact the appropriate departmental office for any clearances or authorization needed. Individual instructors should be contacted for courses requiring "permission of instructor." It is important to take care of any academic or administrative hold ("stop") before calling to register.

The "Course Prefixes" section lists course subjects alphabetically by letter prefix. The column to the right contains the department(s) and/or program(s) offering that course subject. The departments/programs can be found, alphabetically, in the "Academic Departments and Programs" section, where each course offered in a given program is listed, including title, description, and credit hours.

Registration Responsibility

Students are responsible for meeting prerequisites and corequisites for each course in which they are enrolled. Students are also responsible for any changes made to their schedule.

Students will receive credit only for those courses in which they are properly registered. Likewise, students will be held responsible for every course for which they register unless they officially drop the course or cancel registration.

Those students who register during late registration (normally the first two days of classes) will be assessed a $100 late registration fee.

Registration Permits

All permits, such as underloads, overloads, directed individual study (DIS), and satisfactory/unsatisfactory (S/U) grading must be completed by the end of the fourth week of classes. Most permits require the signature of the academic dean as well as the adviser. Students are responsible for ensuring that the Office of the University Registrar has copies of these permits on file.

Course/Credit Modification

Graduate course credit may be modified downward with the approval of the chair of the department that is offering the course and the appropriate academic dean.

Stops to Registration

Registration is prevented if all academic and/or administrative requirements have not been fulfilled prior to the term. A "stop" may be placed on the student record if one or all of the following deficiencies exist: academic dismissal, incomplete admissions documents, fiscal deficiency, or failure to process readmission papers after a withdrawal or after a two-term absence (including the summer term) from the University. Failure to meet specific requirements of a University college, school, or department, the judicial office, or the office of special students may induce a registration "stop".

Students notified of a "stop" should contact the notifying office immediately and arrange for removal to be allowed to register for classes, receive official transcripts, and/or receive a diploma.

If students with a "stop" on their record are allowed to register in error, they will be considered illegally enrolled in the University. If the "stop" is not removed after notification of such an error, the students registration is subject to cancellation.

Registration "Stop" for Outstanding Charges

A "stop" is placed on all students who have outstanding charges due to the University. Students owing any fees are not permitted to register for classes. The "stop" will not be removed and such students will not be permitted to register until the debt is cleared.

Registrar Cancellation of Schedule

Students allowed to register in error will be canceled by the Office of the University Registrar.

Students who are dropped or deleted from their last or only course by an academic department because of nonattendance the first day of class will be canceled by the Office of the University Registrar. This cancellation will be without liability for tuition. A student whose registration is canceled by the University Registrar must apply for readmission.

Student Cancellation of Schedule

A student may cancel registration during the first five days of classes for a semester or summer session by submitting a written request to the Office of the University Registrar, A3900 University Center, or to Withdrawal Services, A4300 University Center. Beyond the fifth day of classes a student cannot voluntarily cancel registration but must apply for withdrawal from the University. Students who cancel their registration within this time frame are not liable for tuition; if tuition has been paid, such students should request a full refund of fees. Students who cancel their registration must apply for readmission. Students who cancel their registration and are not enrolled for the following term (non-enrollment for two consecutive terms) must apply for readmission.

Drop/Add or Changes of Schedule

During the first four days of classes, individual courses may be added, dropped, or sections of a course changed. Students are financially liable for all courses that appear on their schedule after the fourth day of classes. Courses may be dropped through the fourth week of classes; however, tuition charges will remain. Approval by the student's academic dean is required to reduce the academic load below twelve (12) semester hours. Courses dropped during this period will not appear on the student's transcript. To add courses after the first four days of classes requires the academic dean's approval.

After the fourth week of classes, courses may be dropped only in exceptional circumstances. Approval is required by the adviser and the academic dean. Such courses will appear on the students transcript with the notation "WD." Students who register for courses but who do not attend the classes will receive grades of "F" if the courses are not officially dropped.

Directed Individual Study Courses

Students may enroll in courses directed by an instructor for individual study of a particular area. The directed individual study course title and credit hours must be approved in writing by the instructor offering the course and the departmental chair, or representative, and will be posted on the student's record.

Florida Agriculture and Mechanical University -- The Florida State University Cooperative Program

Interinstitutional Registration

A full-time student at one institution may enroll in one or more courses at the other institution under the following conditions:

1. Permission is to be given by the academic dean of the student's home university;
2. Courses taken at the host university should be those normally not offered at the student's home university;
3. Within the policy of the student's home university, courses taken at the host university must be graded on a satisfactory/unsatisfactory (S/U) basis;
4. The final grade obtained by the student shall be reported directly to the student's home university for entering on the student's transcript. Grades, credits, and quality points are treated as home-institution work;
5. All tuition and fees are paid to the home institution;
6. Faculty and full-time students at either institution have equal access to the library facilities at both institutions.

To register, see the FAMU-FSU Cooperative Program representative in the Office of the University Registrar. For engineering requirements, see the "FAMU-FSU College of Engineering" section of this Graduate Bulletin.

Interinstitutional Transient Students

State University System

This program enables students to take advantage of special resources and/or programs not available at their home institution. An interinstitutional transient student, by mutual agreement of the appropriate academic authorities in both the sponsoring and hosting institution, will receive a waiver of admission requirements and application fee of the host institution and a guarantee of acceptance of earned resident credits by the sponsoring institution. Interinstitutional transient students must be recommended by their own academic dean, who will initiate a visiting arrangement with the appropriate dean at the host institution. Students will register at the host institution, paying tuition and/or registration fees established by that institution. The approval of one institution does not bind the other to comply.

Auditor Seating Privileges

All regularly enrolled students and persons not enrolled in the University are afforded seating privileges after registration on a space-available basis with permission of the instructor, payment of the prescribed fee for each course, and presentation of the appropriate form approved by the Office of the University Registrar. Since no credit is allowed for attendance via "seating privilege," admission to the University is not required. The course(s) taken will not appear on the student's academic record.

Students are cautioned not to preregister for any course they intend to audit. They will have to drop the course(s) from their official schedule and will incur additional financial liability for tuition.

Citizens 60 years of age or older who are Florida residents may attend classes under "seating privileges" criteria, and fees are waived except for those courses requiring individual instruction.

State employee fee waivers cannot be used to pay for audits.

Transcripts

The Office of the University Registrar will issue official transcripts at the written request of the student. Individuals needing official transcripts should make a written request directly to the transcript section of the Office of the University Registrar.

Transcript service may be denied if a financial or judicial stop has been placed on a student's record. Clearance from the Controller's Office or the judicial office must be obtained prior to release of the transcript. Transcript service may also be denied if request is made by a third party without the student's written consent.

A charge of $5.00 will be assessed for each official transcript issued.

Enrollment Certification

All student certifications will be by official request only. A graduate student whose cumulative grade point average for courses taken at The Florida State University falls below 3.0 at the end of a term (not counting courses for which "S" or "U" grades may be given) will be considered "not in good standing" by the University. Students in need of enrollment verification should make a written request directly to: Certification Section of the Office of the University Registrar, A3900 University Center, Tallahassee, FL 32306-2480, or go to http://www.studentsfirst.fsu.edu. Select "fill out a certification request." Follow the instructions on the screen in order to obtain your certification letter. Your letter will be processed the following business day.

Access to Records

Students have the right to have access to their student records on file in the Office of the University Registrar. Students requesting access to information in their file, or a third party requesting information in a student's file with the written consent of the student, has the right to a response from the Office of the University registrar within thirty (30) days. When the record includes information on more than one student, only the information on the student making the request will be given.