Office of the University Registrar

Registrar: Kimberly A. Barber; Associate Registrars: Ann DelRossi, Andrew Konapelsky, Dianne Skinner

Location: A3900 University Center; phone: (850) 644-1050; e-mail: registrar@admin.fsu.edu; Web: http://registrar.fsu.edu/

The Office of the University Registrar is the official custodian of permanent academic records of all past and currently enrolled students at Florida State University. It is responsible for registering students and for maintaining student and departmental records for the term in progress, preparing transcripts, scheduling academic space, maintaining and updating curricula, certifying eligibility to receive credit for Credit by Examination, certifying attendance for loan purposes, implementing and monitoring academic regulations, certifying eligibility to graduate, and providing services and information to students, faculty, and administration. Reports and certifications of attendance and grade point average are made to governmental agencies, such as the Veterans’ Administration, with the student’s permission.

Students should consult this office with questions concerning registration, locations, and meeting times of courses; errors in registration records; dropping and adding courses; cancellation of registration; and grade problems.

Report immediately all changes in permanent and local addresses, name, social security number, divisions and majors, and residency, to this office.

Persons with Disabilities. Any student in need of specific services and reasonable accommodations should contact the Student Disability Resource Center, 108 Student Services Building, (850) 644-9566, or visit http://www.disabilitycenter.fsu.edu.

Registration

During each academic term, an official registration is held for all currently enrolled, degree-seeking students who expect to enroll for the following term. Students registering for their first term do so during their orientation.

Registration at Florida State University is conducted by Web site. To register online, go to http://registrar.fsu.edu and choose “Register Online” from “Registration Tools”. Using the Web site, students can register for all of their courses in a matter of minutes and can gain access to information concerning their tuition and fees from the privacy of their own home. Please note that by registering, students accept both fee and grade liability. Students are advised if the requested course is available and informed of other matters related to registration, such as variable credit. However, the registration system will not tell students if they have registered for classes meeting during the same time period. Therefore, it is important to plan very carefully before requesting courses.

Registration Guide and Course Schedules

Florida State University publishes the Registration Guide. The Guide contains a list of all registration deadlines, fee and payment information, and important announcements. This information is published online at the Office of the University Registrar Web site, at http://registrar.fsu.edu.

Lists of course offerings, meeting times, locations, and instructors (when known) are available online through the Course Look Up system. This system is available twenty-two hours a day, year round. To view class schedules, select the Course Look Up link from the Web page of the Office of the University Registrar. Course listings for an upcoming semester will be available fourteen days prior to the first registration window for that semester.

Students are advised to organize their material and plan their schedule before attempting to register online. Students must contact the appropriate departmental office for any clearances or authorization needed. Individual instructors should be contacted for courses requiring instructor permission. It is important to take care of any academic or administrative hold (stop) before attempting to register.

How to Find a Course in This Bulletin

The “Course Prefixes, Definitions, and Locations” chapter lists course subjects alphabetically, by letter prefix. The column to the right contains the department(s) and/or program(s) offering that course subject. The departments/programs can be found listed alphabetically in the “Academic Departments and Programs” section, where each course offered in a given program is listed including title, description, and credit hours. Alternatively, access the .pdf version of this bulletin and search for a specific course prefix or number.

How to Request Course Descriptions

You may request course descriptions through the Registrar’s office by visiting http://registrar.fsu.edu/services/acad_pub/. For more information, please contact Office of the University Registrar at regpub@admin.fsu.edu.

How to Request Campus Maps

Each campus entity may request printed copies of the campus map through the Registrar’s Office. Maps are produced annually. Facillities Planning and Construction maintains Web and .pdf versions of the campus map which may be viewed online at http://www.fsu.edu/Campus/newmap/. For more information, please contact Office of the University Registrar at regpub@admin.fsu.edu.

Registration Responsibility

Undergraduate Studies students and first-time transfer students must see their academic advisers for assistance with their course selection prior to registration. New students may be required to register for preparatory mathematics and/or English courses to complete registration.

Students are responsible for meeting prerequisites and corequisites for each course in which they are enrolled. Students are also responsible for any changes made to their schedule without an adviser’s approval through the drop/add process.

Students will receive credit only for those courses in which they are properly registered. Likewise, students will be held responsible for every course for which they register unless they officially drop the course or cancel registration.

Those students who register during late registration (normally the first four days of classes) will be assessed a $100.00 late registration fee.

Registration Permits

All permits, such as directed individual study (DIS), satisfactory/unsatisfactory (S/U) grading, and requests to take a graduate course by undergraduate students, ideally should be completed at the time of academic advisement. All permits must be completed by the end of the seventh week of classes of the Fall or Spring semester, or by the prorated term deadlines published in the Summer Academic Calendar. Many permits require the signature of the academic dean as well as the adviser. Students are responsible for ensuring that the Office of the University Registrar has copies of these permits on file.

Course/Credit Modification

Course credit may be modified downward with the approval of the chair of the department that is offering the course and the appropriate academic dean. No course may be modified upward. Any student wishing to modify credit may obtain the necessary forms in the Office of the University Registrar.

Stops to Registration

Registration is prevented if all academic and/or administrative requirements have not been fulfilled prior to the term. A stop may be placed on the student record if one or all of the following deficiencies exist: academic dismissal, incomplete admissions documents, fiscal deficiency, or failure to process readmission papers after a withdrawal or after a two-term absence (including the Summer term) from the University. Also, failure to meet specific requirements of a University college, school, or department, the judicial office, or the office of non-degree seeking students may induce a registration stop.

A stop is placed on all students who have outstanding charges due to the University. Students owing any fees are not permitted to register for classes. The stop is not removed and such students are not permitted to register until the debt is cleared.

Students notified of a stop should contact the notifying office immediately and arrange for removal to be allowed to register for classes, receive official transcripts, and/or receive a diploma.

If students with a stop on their record are allowed to register in error, they are considered illegally enrolled in the University. If the stop is not removed after notification of such an error, the student’s registration is subject to cancellation.

Registrar Cancellation of Schedule

Students allowed to register in error are cancelled by the Office of the University Registrar.

Students who are dropped or deleted from their last or only course by an academic department because of nonattendance the first day of class are cancelled by the Office of the University Registrar. This cancellation is without liability for tuition. A student whose registration is cancelled by the University Registrar must apply for readmission.

Cancellation of Student Schedules for Non-Payment of Tuition and Fees

In accordance with Florida State University Regulation 6C2R-2.0248, students who do not pay tuition and fees or make arrangements for tuition and fee payment by the published deadline each semester will have their schedules canceled. Students will be notified using their FSU e-mail account concerning outstanding tuition delinquencies and given an opportunity to pay tuition and fees or make arrangements for tuition and fee payment with the Office of Student Financial Services prior to cancellation. Students whose schedules are canceled for non-payment of tuition and fees will have their academic progress discontinued for the term in question and will not be able to attend class or receive grades.

Reinstatement of Student Schedules Canceled for Non-Payment of Tuition and Fees

Students whose schedules are canceled for non-payment of tuition and fees may appeal to the University Registrar for reinstatement and continuation of academic progress for the term. A written appeal must be submitted to the University Registrar no later than the end of the seventh week of the Fall and Spring semesters (consult the Registration Guide for Summer term deadlines). Prior to a student’s appeal being approved, the Office of Student Financial Services must verify that payment for the current term has been received or that appropriate arrangements have been made for tuition and fee payment. Students whose schedules are reinstated are subject to a $100.00 late registration fee and a $100.00 late payment fee. Check or credit card payments that are returned or refused will negate any tuition payment agreement for the reinstatement of a student’s schedule. The University reserves the right to deny reinstatement when a demonstrated pattern of tuition delinquencies over two or more semesters has occurred.

Student Cancellation of Schedule

A student may cancel registration during the first four days of classes for a semester or Summer session by submitting a written request to the Office of the University Registrar A3900 University Center or to Withdrawal Services, A4300 University Center. Beyond the fourth day of classes, a student cannot voluntarily cancel registration but must apply for withdrawal from the university. Students who cancel their registration within this time frame are not liable for tuition; if tuition has been paid, such students should request a full refund of fees. Students who cancel their registration and are not enrolled for the following term (non-enrollment for two consecutive terms) must apply for readmission.

International students who wish to cancel their registration must request and receive prior authorization from a Center for Global Engagement adviser. In addition, international students should submit the SEVIS Update Form, available at http://www.ic.fsu.edu/currentstudents/sevis.cfm.

Drop/Add or Changes of Schedule

During the first four days of classes, individual courses may be added, dropped, or sections of a course changed. Students are financially liable for all courses appearing on their schedule after the fourth day of classes. To add courses after the first four days of classes may require the academic dean’s approval. Courses dropped during this period do not appear on the student’s transcript. Courses may be dropped through the seventh week of classes with the exception of mandated college preparatory courses, freshman composition, and courses involved in allegations of academic dishonesty; however, tuition charges remain. Approval by the student’s academic dean is required to reduce the academic load below twelve semester hours or increase an academic load above eighteen semester hours (to a maximum of twenty-one semester hours). Dean’s approval for an overload or underload must be submitted to the Office of the University Registrar.

A cumulative maximum of one course may be dropped between the eighth and twelfth week of classes until graduation; tuition charges will remain. See the “Academic Calendar” in the Registration Guide for semester-specific deadlines.

Except in cases where a student is petitioning to use one of the three drops allowed under the policy above, any course drop petition after the seventh week of classes (with dates prorated for individual Summer sessions), will be considered only in documented exceptional circumstances that are beyond the student’s control, as determined by the student’s academic dean. Academic deans exercise their administrative and academic judgment in making final determinations about drop eligibility. Course drops are never approved when there are unresolved allegations of academic dishonesty in a course or when a course grade reflects an Academic Honor Policy penalty.

Such courses appear on the student’s transcript with the notation “WD.” Students who register for courses but who do not attend the classes receive grades of “F” if the courses are not officially dropped.

Students Called to Active Military Duty

Students called to active duty who wish to receive incompletes for the semester and complete the coursework at a later date should fax or present to their individual instructors a copy of the orders calling them to active duty along with a written request to receive an incomplete (“I”) in the course. Students called to active duty who prefer to have their schedules administratively cancelled should fax ([850] 644-1597) or hand-carry a copy of their orders along with a statement requesting an administrative cancellation to the Office of the University Registrar, A3900 University Center.

Directed Individual Study Courses

Students may enroll in courses directed by an instructor for individual study of a particular area. Individual academic departments or programs determine directed individual study policies for undergraduate students. The directed individual study course title must be approved in writing by the instructor offering the course and the departmental chair, or representative, and is posted on the student’s record. Students enrolled in Undergraduate Studies must also have permission of the Dean of Undergraduate Studies.

Florida Agricultural and Mechanical University–Florida State University Interinstitutional Registration

A full-time student at one institution may enroll in one or more courses at the other institution under the following conditions:

1. Permission is to be given by the academic dean of the student’s home university;
2. Courses taken at the host university should be those normally not offered at the student’s home university;
3. Students taking courses at the host university on a satisfactory/unsatisfactory (S/U) basis will be held to the home institution policies regarding the total number of courses allowed on S/U basis or in a specific degree or major. Students are encouraged to consult their academic adviser about any limitations prior to registration.
4. The final grade obtained by the student shall be reported directly to the student’s home university for entering on the student’s transcript. Grades, credits, and quality points are treated as home-institution work;
5. All tuition and fees are paid to the home institution; and
6. Faculty and full-time students at either institution have equal access to the library facilities at both institutions.
7. Students must maintain a minimum 3.0 cumulative Florida State University GPA to be eligible to participate in the co-op program. Prior to attempting twelve hours, students who fail to maintain the 3.0 GPA may consider themselves on probation, although no entry will be placed on their transcript, and they may continue to enroll, assuming all other conditions of eligibility are met. After attempting twelve hours, students must meet and maintain the minimum 3.0 cumulative GPA to continue enrolling through the program.
8. To register, see the FAMU–FSU Cooperative Program representative in the Office of the University Registrar. For engineering requirements, see the “FAMU–FSU College of Engineering” chapter of this General Bulletin.

Interinstitutional Transient Students

This program enables students to take advantage of special resources and/or programs not available at their home institution. An interinstitutional transient student, by mutual agreement of the appropriate academic authorities in both the sponsoring and hosting institution, will receive a waiver of admission requirements of the host institution and a guarantee of acceptance of earned resident credits by the sponsoring institution. Interinstitutional transient students must be recommended by their own academic dean, who will initiate a visiting arrangement with the appropriate dean at the host institution. Students will register at the host institution, paying tuition and/or registration fees established by that institution. The approval of one institution does not bind the other to comply.

Students from other institutions who wish to take courses at Florida State University should submit an approved Interinstitutional Transient Student application to the Office of Admissions by the published deadline. (Consult the “University Calendar” chapter of this General Bulletin for specific application deadlines.)

An official course-by-course evaluation is required for all academic records from non-U.S. institutions. Students should refer to the ‘International Student Admission’ section in the “Admissions” chapter of this Graduate Bulletin.

Note: Academic rules governing regular students (e.g., fees, drop/add, withdrawal, grading policies) also apply to transient students.

Auditor Seating Privileges

All regularly enrolled students and persons not enrolled in the University are afforded seating privileges after registration on a space-available basis with permission of the instructor, payment of the prescribed fee for each course, and presentation of the appropriate form approved by the Office of the University Registrar. Since no credit is allowed for attendance via “seating privilege,” admission to the University is not required. The course(s) taken will not appear on the student’s permanent record.

Students are cautioned not to preregister for any course they intend to audit. They will have to drop the course(s) from their official schedule and will incur additional financial liability.

Note: Citizens 60 years of age or older who are Florida residents may attend classes under “seating privileges” criteria, and fees are waived except for those courses requiring individual instruction.

Registration of Non-Degree Seeking Students

All registration by non-degree seeking students is on a space-available basis. Because of excessive demand for some graduate courses, non-degree seeking students may be enrolled in such courses only with the permission of the graduate officer of that particular unit.

Transcripts

The Office of the University Registrar issues official transcripts at the written request of the student. Individuals needing official transcripts should make a written request directly to the transcript section of the Office of the University Registrar or online at http://campus.fsu.edu.

Transcript service may be denied if a financial or judicial stop has been placed on a student’s record. Clearance from the Controller’s Office or the Judicial Office must be obtained prior to the release of the transcript. Transcript service may also be denied if the request is made by a third party without the student’s written consent.

A charge of $5.00 will be assessed for each official transcript issued.

Unofficial transcripts are available to students free of charge. Visit http://campus.fsu.edu, click the Secure Apps tab and select My Unofficial Transcript.

Enrollment Certification

All student certifications will be by official request only. Students in need of enrollment verification should submit an electronic request through the Secure Apps section of http://campus.fsu.edu. Select Certification Request. Follow the instructions to obtain your certification letter. Your letter will be processed the following business day. Written requests may be submitted directly to:

Office of the University Registrar
Florida State University
A3900 University Center
282 Champions Way
PO Box 3062480
Tallahassee, FL 32306-2480.

Former students or outside agencies may request an enrollment verification or degree verification online from the National Student Clearinghouse at http://www.degreeverify.org.

Access to Records

Students have the right to have access to their student records on file in the Office of the University Registrar. Students requesting access to information in their file, or a third party requesting information in a student’s file with the written consent of the student, have the right to a response from the Office of the University Registrar within thirty days. When the record includes information on more than one student, only the information pertaining to the student making the request will be given.

Parental or Third Party Access to Records

Students may give a designated parent(s) authority to review their University financial status by logging onto https://campus.fsu.edu and selecting the Parent/Third Party Access link. Granting access to a parent or third party to view information in this manner also authorizes University personnel to discuss those records with the designated parent or third party.