The Florida State University General Bulletin

Registration Guide Fall 2006

(Fall 2007 available February 26, 2007)

Registration Information

Garnet E-mail Accounts for All Students at The Florida State University

The official method of communication at The Florida State University is your ACNS Garnet e-mail account. In order to stay informed and aware, you are required to set up and maintain your account, and check it three times per week. If you choose to have your Garnet account forwarded to another e-mail account, you still will be held responsible for all information distributed by the University to your Garnet account. For more information (including how to set up your account) log on to http://cars.acns.fsu.edu or call the Office of Technology Integration Help Desk at (850) 644-8502, extension 1.

Immunization Requirements

The State Board of Education requires all entering students born in or after 1957 to present documented proof of immunity against measles (Rubella and Rubeola) prior to registration. Failure to comply will result in a stop being placed on your registration. Call the Thagard Student Health Center Immunization Office (850) 644–6573, or 644–6587 for more information.

Effective January 2003, new immunization laws enacted by the State of Florida mandate that all university students must be informed of the risks of meningitis and hepatitis B. Log on to http://www.tshc.fsu.edu for more information.

FSUCard

Your FSUCard is your key to university life while attending The Florida State University. Besides serving as a picture I.D., the FSUCard offers many important features. It is your library card, long-distance calling card, bank card, snack card, and copy card; you will need the card both to obtain Internet service and to gain entry into campus computer labs. Therefore, all students are required to have a photo FSUCard. There is a charge for the first card, which you will pay with your tuition. If you should lose or damage the card, the FSUCard Center (located in the Parking Garage) will replace it for a fee. The FSUCard Center is open from 8:00 a.m. to 5:00 p.m., Monday through Friday; (850) 644-7777.

Library Cards

Your FSUCard is your library card. Students sixty (60) years of age and older registered for tuition–free courses at The Florida State University may obtain a library card by presenting proof of enrollment and identification to the staff at Strozier Library. All library card users are subject to the regulations concerning library usage, the check-out of books and materials, and fines.

First Class Meeting Attendance Policy

Attendance at the first class meeting is mandatory unless properly excused by the class instructor. Students who do not attend the first class meeting of a course for which they are registered may be dropped from the course by the academic department that offers the course. This policy applies to all levels of courses and to all campuses and study centers. It remains the student’s responsibility to verify course drops and check that fees are adjusted.

Academic Advisement

The Florida State University is committed to a strong program of effective academic advising. Each degree-seeking student is assigned an academic adviser based on identified major, and should meet with that adviser at least once each semester to review academic progress and plan for future enrollments. To assure proper advising, the student must notify the appropriate dean of any intended major change. It is the student’s responsibility to ensure that s/he has met all course prerequisites and coresquisites at the time of enrollment. Further, it is the student’s responsibility to submit all required forms and permits on time, correctly completed, and to the appropriate office. A student who chooses to register or make schedule changes without consulting an adviser accepts full responsibility for that schedule. Any student whose FSU overall GPA falls below a 2.0 should meet with an adviser before the end of drop/add. Problems with advising should reported to the student’s academic dean.

Personal Identification Numbers (PIN Codes)

Your birth month and year have been assigned to you automatically as your registration PIN code. When accessing your grades via the Web site, you will be required to change your registration PIN code from the birth month/year default to a unique four-digit code. You may also change your registration PIN code by calling (850) 644-8888 and selecting option “3” from the Student Access System or in person, with photo ID, at the Student Information Counter, Office of the University Registrar, A3900 University Center.

Your registration PIN code may be changed as often as desired and should be regarded as confidential and under your control. Please memorize your new registration PIN code. You will need it to register for classes, to check your grades and to retrieve your financial aid distribution messages.

In order to provide security for a student’s confidential registration PIN, a lockout will occur after ten (10) consecutive access denials for attempting to access a student’s confidential records. This security lockout will prevent further access. Please call (850) 644-3403 to request reinstatement and be prepared to provide proper identification.

At The Florida State University, students use multiple four-digit PINs to access personal services and accounts. Each of these PINs can be changed to (a) number(s) that each student can remember either by contacting customer service or by visiting the appropriate campus office. The Florida State University recommends that students do not keep these PINs written in their wallets and that they change their registration PIN.

The following list describes the various PIN types, their individual functions, and the services to which each provides access:

The Florida State University Communications PIN. Use when placing long distance calls which are billed to your current address and for The Florida State University’s “Seminole Circuit” customer service.

The Florida State University Registration PIN. Register for classes via the Web or telephone; Use self-inquiry kiosks to look up grades, review class schedule and university accounts receivable, and change your address; Financial Aid’s ET system to check the status of financial aid applications. Make payments via http://www.fees.fsu.edu.

FSUCard/SunTrust Banking PIN. ATM withdrawals and deposits for SunTrust, Honor, and Cirrus; and POS purchases through the Honor System.

Prior to Registration

  1. Contact your departmental office for any clearances or course authorizations you may need and resolve academic or administrative holds on your registration.
  2. Undergraduate Studies students and transfer students must see their academic adviser prior to registration. All students are urged to consult their adviser prior to registration.
  3. Check your account status at http://www.fees.fsu.edu two weeks prior to your registration window. Tuition and fees owed to the University will prohibit registration.

The Registration Process

Step 1: Complete the Registration Worksheet

  1. Be careful not to select courses that meet at the same time. The system does not check for time conflicts.
  2. Consult the General Bulletin or Graduate Bulletin to check if a course requires a laboratory.
  3. Double check the five digit reference number that appears in the Course Look Up (http://registrar.fsu.edu).
  4. List alternate courses.

Step 2: Register by Touchtone Telephone or by the FSU Web site at http://student.access.fsu.edu

If registering by telephone, do not use an automatic redial button. If you get a busy signal, the system is working but all lines are busy. Try again later.

  1. You can call or use the Web site to register any time during the “window” assigned to you by the number of credit hours you have earned toward graduation. You can also call back or use the Web site to Drop/Add during that time. You cannot register after the ending date of your assigned registration window.
  2. Follow the steps on the “Telephone Registration Worksheet” when using the telephone.
  3. The registration system will not allow you to register for more than eighteen (18) semester hours. Your academic dean can provide overload authorization. To then register for overload hours you must go to the Office of the University Registrar. See the ‘Course Load’ section of this chapter.
  4. The system allows you to register for an underload, but you still must obtain authorization from your academic dean.

Step 3: Obtain The Florida State University Card

See the ‘FSUCard’ section of this chapter.

Step 4: Pay Tuition

Tuition must be paid by the date posted at http://www.studentsfirst.fsu.edu by selecting the “Student Financial Services” option in the “Money Matters” section. Visit http://www.fees.fsu.edu for account status and fee payment options. Courses added after the fifth day of classes must be paid for separately by the student within five (5) calendar days.

Drop/Add Regulations

  1. Effective the first day of classes, a student cannot drop his/her last or only course (see ‘Student Cancellation of Schedule’ below).
  2. After the last day of Drop/Add, students may only add courses with the approval of their academic dean.
  3. Undergraduates who wish to drop chemistry laboratory courses at any point during the semester must obtain a signature from the Department of Chemistry and Biochemistry before returning the Drop/Add form to the University Registrar.
  4. Students who do not maintain attendance and who do not officially drop a course will receive an “F,” and may be subject to federal financial aid refund regulations.

Change of Schedule After Drop/Add

A Drop/Add form must be completed and returned to the Office of the University Registrar. Certain deadlines apply when dropping a course, and the student should consult the Academic Calendar for specific dates. When adding a course, the student must pay for additional course hours within five (5) calendar days to avoid the late payment fee. Students should retain the yellow copy of the Drop/Add form for their records.

Course Load

For summer semester, the following course loads apply:

Session A B C D E F
Maximum 15 9 9 14 14 14
Minimum 9 6 6 9 9 9

For any combination of sessions, the maximum is 15 and the minimum is 9 hours. Should a student wish to register for fewer or more than the allowed hours, an "Overload/Underload" permit must be approved by the appropriate academic dean.

For fall semester undergraduate students in good standing may register for as many as eighteen (18) semester hours in one semester and as few as twelve (12) semester hours in one semester.

Should a student wish to register for fewer than twelve (12) semester hours or more than eighteen (18) semester hours in one term, an “Overload/Underload” permit must be approved by the appropriate academic dean. Only lower division students must submit forms to the Office of the University Registrar. No student may register for more than twenty-one (21) hours per semester. The minimum number of hours allowed for a graduate student is twelve (12) per semester; the maximum number of hours is fifteen (15).

Full-time undergraduate students should take an academic load that will enable them to graduate within four years. Students should take into account the requirement to take nine (9) hours of credit in the summer.

Student Cancellation of Schedule

Note: Students who cancel their registration and were not enrolled for the preceding semester (non-enrollment for two consecutive terms) must apply for readmission.

  1. Prior to the first day of classes, a student may cancel his/her registration by dropping all courses using the telephone or Web site registration system.
  2. Prior to and during the first five days of a semester, or summer session, a student may cancel registration by submitting a written request to the Office of the University Registrar, (A3900 University Center, Tallahassee, Florida 32306-2480; [850] 644–3403) or Withdrawal Services (A4300 University Center, Tallahassee, Florida 32306; [850] 644–1741). Students who cancel registration within this time frame are not liable for tuition; if tuition has been paid, students should request a refund from the Office of Student Financial Services.
  3. Beyond the fifth class day students cannot cancel registration, but must officially withdraw from the University. Students allowed to register in error will have their registration canceled.

Cancellation of Student Schedules for Non-Payment of Tuition

Note: This cancellation policy takes effect Fall term 2006.

Students are expected to pay all tuition and fees by the published deadline for each semester they enroll. In accordance with Rule 6C-7.002(6), F.A.C., students who do not pay tuition and fees or make arrangements to pay tuition and fees by the end of the established fee payment deadline will have their schedules canceled and academic progress discontinued for the semester. Students who are canceled for non-payment of tuition and fees will not be permitted to attend classes or receive grades after the cancellation takes place. If you are anticipating having difficulty paying your tuition, you must make formal payment arrangements with the Office of Student Financial Services, A1500 University Center, to avoid cancellation.

It is important that all students ensure they have an active FSU e-mail account. The FSU e-mail account is the official method by which the University will communicate with students concerning any outstanding financial obligations, including outstanding tuition and fees. Students will receive an official e-mail communication from the Office of Student Financial Services at the end of the third week of the semester alerting them to the possibility of the cancellation of their current term’s schedule. Students will then have the opportunity to pay tuition and fees or make arrangements to pay tuition and fees to avoid being canceled.

Students who fail to pay tuition and fees or make formal arrangements for tuition and fee payment will receive an e-mail notification from the Office of the University Registrar. This notification will inform the student that his or her schedule has been canceled and explain appeal process for the reinstatement of their schedule.

Students may check their account status at anytime at www.fees.fsu.edu to determine any amounts owed to the university and verify that payments have been made.

Reinstatement of Student Schedules

Students whose schedules are cancelled for non-payment of tuition and fees may appeal to the University Registrar for the reinstatement of their schedule. The appeal must be made in writing and must be submitted to the University Registrar (A3900 University Center) no later than the end of the 12th week of the fall or spring semester. Consult the Registration Guide for summer term deadlines The appeal will be reviewed and acted upon in a timely manner. Approval of the reinstatement of a student’s schedule is contingent upon verification from the Office of Student Financial Services that tuition and fees have been paid or that formal arrangements have been made for tuition and fee payment. Reinstatement of schedules will also include a $100.00 late registration fee and a $100.00 late payment fee. Checks or credit card payments that are returned or refused will negate any tuition and fee payment arrangement for the reinstatement of a student’s schedule. Also, the University reserves the right to deny reinstatement when a student has demonstrated a pattern of tuition delinquencies over a period of two or more semesters.

Required Summer Attendance

All students entering a state university as of August 1976, with fewer than sixty (60) semester credit hours must earn at least nine (9) semester hours prior to graduation by attending one or more summer terms at one of the state universities. The University President may waive application of this rule in cases of unusual hardship to the student. Students initiate appeal through their academic dean to the Dean of the Faculties (Board of Governors Rule 6C-6.016). Students entering The Florida State University beginning with Summer C 2002 will be exempt from the summer term requirement if they have earned nine (9) hours of credit through approved acceleration mechanisms as identified in Florida Statues (AP, IB, CLEP, approved dual enrollment courses).

Note: Bright Futures scholarships are not awarded for Summer sessions.

Withdrawal

All students (degree seeking and special) who wish to leave the University after the fifth day of a term must officially withdraw from the University no later than seven weeks prior to the last day of the semester or term. See the “Academic Calendar” for the specific deadline date. Contact the Office of the Dean of Students, 644-1741. Students who withdraw within the first seven weeks of a term (to be adjusted accordingly for summer sessions) have no liability for grades; afterward, they will be assigned a grade of “W” or “F” at the discretion of their instructor. Students who do not officially withdraw will be assigned a grade of “F” for each course for which they are registered but fail to attend. These grading policies also apply to courses taken S/U.

Enrollment Certification

All student certifications will be by official request only. Students who need enrollment certification should make a written request directly to: Certification Section of the Office of the University Registrar, A3900 University Center, Tallahassee, FL 32306-2480 or go to http://www.studentsfirst.fsu.edu. Select “fill out a certification request.” Follow the instructions on the screen in order to obtain your certification letter. Your letter will be processed the following business day.

Exam Schedule

For a complete listing of the current exam schedule please visit the Office of the University Registrar’s Web site at http://registrar.fsu.edu.

Graduation

Undergraduate students should request a graduation check in the Office of the University Registrar two terms prior to their anticipated graduation date or at the time they have earned ninety (90) hours of credit. A second check should be completed in the office of their academic dean one term prior to their anticipated graduation. Registration stops will be placed on students who have earned one hundred (100) semester hours, including current term registration, but have not completed the graduation check. Graduate students should check with their department regarding degree requirements. Application for graduation must be made in the Office of the University Registrar by the published deadline; refer to http://registrar.fsu.edu for this information. Students who graduate in the Summer of 2006 must apply for and be readmitted to register for Fall 2006 or any subsequent term.

Fee Payment Regulations

Tuition payment liability is incurred at the time of registration. Students who enroll must pay fees and tuition in full or initiate an installment contract by the tuition and fees payment deadline. Students who fail to pay tuition in full by the fee payment deadline will be assessed a late payment fee of $100.00. All waivers, vouchers, Intern Participation Certificates, agency billings, and department billings for all students, including those receiving financial aid, must be submitted by the fifth day of the session or semester. You may pay by check, cash, money order or FSUCard. These payments may be submitted by mail, drop box or in person. We also take electronic checks, FSU Card and American Express, Discover or MasterCard payments via the Internet at http://www.fees.fsu.edu. The Florida State University will accept credit card payments only over the Internet at the site listed above. There is a fee to cover the cost of providing this service. Classes added after the Drop/Add deadline must be paid for within five (5) calendar days. Foreign and two party checks are not accepted. Make checks payable to The Florida State University and include the student’s social security number, local phone and address on each check.

The basic Florida Prepaid College Plan does not pay the full amount of tuition owed to the University, nor do Intern Participation Certificates. Students must pay the remaining balance due by the posted tuition payment deadline.

You may obtain your online billing statement on the web at http://www.fees.fsu.edu or at the self-inquiry kiosks located in the University Center Building A or Krentzman Lounge in the Student Union and other locations.

Internet Payments Seven (7) Days a Week

Students can make payments via the Internet by going to http://www.fees.fsu.edu. We accept FSUCards, most major credit cards and electronic checks for payment. You will be assessed a convenience fee for this service that will be displayed before you complete your transaction. Returned payments will be assessed the same fees as paper checks. The convenience fee is nonrefundable. Tuition payments must be made by midnight of the tuition payment deadline to avoid the late payment fee.

Mail–in Fee Payments

When paying fees by mail, send a personal check, money order, or cashiers check for the full amount of fees due. Please do not send cash. Payments must be made payable to the order of The Florida State University and must include the student identification number, local address and local telephone number of the student. Mailed payments for tuition must be received no later than the tuition payment deadline to avoid the late payment fee. Payments should be mailed to The Florida State University, Office of Student Financial Services, A1500 University Center, Tallahassee, FL 32306-2394.

Fee Payment Drop Box

Use the convenient fee payment drop box located on the outside wall of A1501 University Center in the T. K. Wetherell Building across from the Heritage Fountain. Be sure to use an envelope and include the last four digits of your social security number or your FSUCard number on your check. Tuition payments must be inserted by midnight of the tuition payment deadline to avoid the late payment fee.

Late Fee Waivers

Requests for waiver of the $100.00 Late Registration Fee may be submitted in writing to Office of the University Registrar.

Requests for waiver of the $100.00 Late Payment Fee may be submitted to the Office of Student Financial Services. Forms are available on the web at http://www.sfs.fsu.edu.

Waivers may be granted in situations involving administrative error or unusual circumstances beyond the control of the student. Students will be required to present written documentation of the circumstances involved.

Note: Not being aware of due dates or not having funds are not valid reasons to waive the late payment fee or late registration fee.

Refund of Fees

Students who drop a course without fee liability after their tuition and fees are paid may be eligible for a tuition refund. Any amount paid in excess of the amount owed to the University during the semester/term will be carried forward and may be applied against subsequent University charges incurred or may be refunded upon request. Any outstanding charges owed to the University will be deducted and the balance will be issued as a refund. The refund will be processed as a credit to the student’s FSUCard account for currently enrolled students, unless the student requests a check to be mailed to the address on file. However, payments made by credit card will be refunded to the credit card. Checks will be made to those students who are no longer enrolled. Summer session refunds will start processing two weeks after the beginning of Session C. Refund request forms are available at the Office of Student Financial Services, A1500 University Center or online at http://www.vpfa.fsu.edu/control/forms/printonly/mp371.pdf.

Students who withdraw after the fifth day of the semester/term, but prior to the end of the fourth week of the semester (or for summer sessions, by the first twenty-five percent [25%] of the term) are eligible for a twenty-five percent (25%) refund of tuition and fees. After this period, students who withdraw are held fully liable for fees. Students who withdraw and have received federal financial aid (Title IV programs) or state aid may be required to repay to the aid source the amount of unearned financial aid funds disbursed to them as of their withdrawal date as described in the section below on ‘Withdrawals and Return of Financial Aid.’ In the case where a withdrawal petition is approved, a refund can be provided only if the refund withdrawal request is submitted within six months after the end of the semester/term in which the withdrawal occurred.

Fees and Financial Aid Students

Students who are attending class for three (3) semester hours in A, B, or F Sessions and three (3) hours in C, D, or E Sessions (i. e. only six [6] hours) will not be eligible to receive financial aid until distribution for C, D, or E Session.

The University distributes aid in two ways for all registered financial aid students whose funds are available to the Office of Student Financial Services on the distribution dates as published. For the most current information go to http://www.sfs.fsu.edu. Students must complete a Disbursement Authorization Statement (DAS) choosing one of the following two ways to receive financial aid:

  1. By Electronic Funds Transfer (EFT) to your FSUCard Account at Sun Trust. Approximately 80% of the student body receiving financial aid at FSU have chosen to process their aid electronically and take advantage of the fastest and most reliable method of receiving their financial aid; or
  2. By a check mailed to your local address.
  3. Exceptions:
    1. Students must check their status at http://www.ais.fsu.edu/finaid or at http://www.fsu.edu. If a hold on the student’s financial aid is not cleared by the student in a timely manner, the aid may be returned. Further, if tuition is not paid by the deadline, a late payment fee may be assessed. In order to receive your aid, you must be enrolled for the required number of hours (a minimum of six (6) semester hours for part-time students, and twelve (12) semester hours for full-time); and
    2. Students whose financial aid has not arrived by the beginning of the semester must confirm they received a tuition deferment by the tuition payment deadline. After the distribution dates at the beginning of the semester, additional funds that become available will be disbursed daily and mailed or sent to the FSUCard account in accordance with the selection made on the student’s Disbursement Authorization Statement (DAS).

Students must confirm their application is complete during the first week of the semester by going to http://www.studentsfirst.fsu.edu and clicking on ‘check financial aid status’ subheading in the “Money Matters” section.

Changes to Disbursement for Federal Stafford Loans and Federal Parent Loans for Undergraduate Student (PLUS)

All Federal Stafford and Federal Parent loans are subject to the multiple disbursement requirements. The first disbursement each semester is restricted to half of the loan funds scheduled to be received for that respective semester. The balance of the loan funds for the semester cannot be disbursed until after the midpoint of the semester.

Federal regulations requiring delays in disbursements of loans: Students who take out a loan for the first time at The Florida State University will receive their disbursement thirty (30) days after the beginning of the semester. Students who take out a loan for one semester (i.e. only Fall or only Spring) will receive one-half of their loan at the regular disbursement period and the second half at the mid-point of the semester. This split disbursement rule also applies to all Summer semester students in Sessions A, B, and F.

First-time Borrowers: Students enrolled in the first year of an undergraduate program of study, including students that have not previously received a Stafford, Direct Subsidized, or Direct Unsubsidized loan are not eligible for disbursement of that loan until thirty (30) days after the first day of the student’s program of study.

All financial aid students must check their financial aid status by visiting http://www.fees.fsu.edu on the scheduled date. If their online billing statement says they have a deferment or their tuition has been paid, they do not need to come to the Office of Student Financial Services. Students required to attend financial aid distribution should report to the Office of Student Financial Services, A1500 University Center on the published pick-up date and times.

If you have any questions, please call (850) 644-1264 at the Office of Student Financial Services. Call 1-800-786-8787 for information about your FSUCard account at SunTrust.

Deadline: If the financial aid is not sufficient to cover all charges, the student is responsible for paying the balance by the last day of financial aid distribution (see the “Academic Calendar” in this Registration Guide). After this date a $100.00 late payment fee is assessed and grades will be held at the end of the semester until fees are paid in full.

Note: Financial Aid students who are having their tuition paid by an agency, department billing, or Florida Prepaid College Plan must submit the required documents no later than the fifth day of the semester (see the “Academic Calendar” of this Registration Guide.) The basic Florida Prepaid College Plan does not pay the full amount of tuition owed to the University, nor do Intern Participation Certificates. Students must pay the remaining balance due by the posted payment due date.

Financial Aid Deferments may be granted to students whose aid has not arrived by the published distribution date. The deadline to request a deferment is the tuition payment deadline. Additionally, some students may be eligible for a short-term loan against their financial aid. These funds will be made available upon the published date during the second week of the semester. You must present a picture ID to receive a short term loan. When deferments expire, students must pay their unpaid tuition balance in full or receive a late fee after the deadline. If tuition is not paid, students will not be able to register for classes, receive a delayed delivery loan, grades or transcripts. Students must confirm their financial aid has arrived and all requirements have been met by the deferment expiration date. Go to http://www.fees.fsu.edu and log in; you then will see your courses and fees detailed. To view your deferment amount and deadline, click on the “Details” button next to “Arrangements.” With your temporary deferment, your total balance due may show “$zero” for the “Current Term Tuition.” When your financial aid arrives, the screen will show how much has been paid toward your tuition. You must ensure your financial aid pays your tuition by the deferment deadline. If you have questions, contact us at sfs@admin.fsu.edu or (850)644-9452. Also, check your financial aid status at http://www.studentsfirst.fsu.edu.

Note: Changes have been made to the policy regarding the refund of fees. For more information regarding these changes please see the ‘Refund of Fees’ section of this chapter.

Withdrawals and Return of Financial Aid

Students who withdraw, officially or unofficially, and have received federal financial aid (Title IV programs) or state aid may be required to repay to the appropriate program the amount of unearned financial aid funds disbursed to them as of their withdrawal date. Title IV programs include Pell Grants, Perkins Loans, Supplemental Educational Opportunity Grants (FSEOG), Stafford Loans (subsidized and unsubsidized), and Parent Loans (the Federal PLUS program). The unearned amount of program funds is calculated based on the percentage of the semester completed before the date of withdrawal. Both the University and students receiving certain financial aid are required to return unearned financial aid to the federal government. The University is required to return the unearned portion of the Title IV funds and certain state aid it received from withdrawing students that was used to pay institutional charges such as tuition, fees, housing and other educationally-related expenses assessed by the institution. The funds returned to the government by the University will reduce the student’s total liability of unearned funds. However, students will owe the University the amount returned to the government for institutional charges. In addition, any student who receives Title IV funds and stops attending classes during the semester and does not officially withdraw from the University is considered an ‘unofficial withdrawal’ according to Title IV federal regulations. The University is required to return unearned financial aid to the federal government for all unofficial withdrawals in the same manner as the funding for students who officially withdraw.

Students must repay the unearned Title IV funds to any Title IV loan program in accordance with the terms of the loan. For Title IV loan programs, unearned grant program funds are considered overpayments and students are required to return fifty percent (50%) of the grant. Students who owe grant overpayments remain eligible for Title IV program funds for 45 days if during those 45 days the student: 1) repays the overpayment in full to the University, or, 2) enters into a repayment agreement with the University. However, entering into a repayment agreement does not mean the student is eligible to register for additional classes, receive a transcript, diploma, etc. Students can lose Title IV financial aid eligibility if they do not comply with the options above. These are federal requirements for Title IV financial aid programs and students should consider their repayment responsibilities for these programs as part of any withdrawal decision.

Exit Interviews

Federal and University regulations require that all recipients of federal loans participate in an exit interview counseling session upon graduating, withdrawing from the University, or dropping below six (6) credit hours. These loans include Perkins (NDSL), Subsidized Stafford (GSL), Unsubsidized Stafford (UGSL) and SLS loans. Failure to complete this procedure will result in the withholding of diploma and/or official transcripts. Counseling sessions can be completed by going to the “Money Matters” section of http://www.studentsfirst.fsu.edu and clicking on “exit interviews for financial aid.”

Completed forms must be mailed to Student Accounts Section, A1500 University Center, Tallahassee, Florida 32306-2394. Graduating students planning to continue their academic studies at The Florida State University should contact the Office of Student Financial Services to ensure that their exit interview stop is removed. A financial hold which prohibits the release of diplomas, transcripts and other University services will be placed on a student’s account if this requirement is not completed.

Delinquent Accounts

All delinquent university accounts must be paid before students may complete registration. Payment should be made by cash, money order or cashier’s check. Outstanding accounts, including delinquent current semester tuition, will prevent you from registering until all delinquent fees are paid. Diplomas and official transcripts will not be issued when any amount is owed the University. Delinquent accounts are referred to a collection agency if fees are not paid in full. Collection costs are added to your outstanding balance. Delinquent accounts must be paid by cash, money order or cashier’s check.

Dishonored Checks or Electronic Payments

Return Check Charge/Stop Payment Charge: $25.00 or five percent (5%) of the amount of the check, whichever is greater (subject to change). A returned check/stop payment charge is assessed against a student’s account who has a check or electronic authorization for payment returned by the bank to The Florida State University. The Florida State University automatically submits all personal checks twice for payment if the check was returned once for nonsufficient or uncollected funds. This is an automated process and the second submission cannot be stopped; there is no charge, however, assessed by The Florida State University for this second submission. Repayment of returned checks must be made with cash, FSUCard, money order or cashier’s check.

Returned check charges are assessed for all personal checks written and electronic payments authorized for tuition, fees, or any services provided by the University which are returned to The Florida State University for nonsufficient funds, uncollected funds, closed accounts, stop payments, etc., placed on checks. In addition to the returned check charge, if the initial payment is for tuition and redemption of the returned check is not made prior to the tuition payment deadline, a $100.00 late payment fee is assessed to tuition. The Florida State University places a hold on accepting any personal checks or electronic payment authorizations on the student’s account for ninety (90) days after redemption for any services, tuition, or fees that are owed to the University if a personal check or electronic payment authorization is returned. If a second check or electronic payment is returned or a stop payment is placed on it, the student will be permanently listed on all departments’ ACCEPT CASH ONLY list, and no personal checks or electronic payment will be accepted from anyone on the student’s account from that day forward.

Notification will be given to the student via mail to the address on the check or to the last maintained address in The Florida State University’s records. A copy of the notification letter will be sent to the maker of the check at the address on the check, if the student is not the person on whose account the funds are drawn. After notification that a check has been returned, redemption including the service charge must be made within seven (7) working days. The Florida State University forwards all returned payments to the State Attorney’s Office for redemption and prosecution after collection efforts are exhausted. After a returned payment is forwarded to the State Attorney’s Office, redemption of the check will not prevent prosecution.

Parental Access to Financial Records

Students may give a designated parent(s) authority to review their University financial status by completing and returning a Release of Financial Records form found at http://www.vpfa.fsu.edu/control/forms or by going to the Office of Student Financial Services at A1500 University Center. Students may grant designated parent(s) access to their account via the Internet at http://www.fees.fsu.edu.

Special Student Information

All new special students on the main campus will be assessed a nonrefundable application fee of $30.00, paid at the time of application. For specific policies concerning the registration and status of special students, consult the 2005–2006 edition of the General Bulletin or 2005–2007 edition of the Graduate Bulletin. For additional information, contact the Office of Admissions, University Center Building A2500, (850) 644-6200. Procedures and residency requirements for special student registration are the same as for regularly enrolled degree seeking students as described on the preceding pages.

State Employee Registration

State employees may use the state employee tuition waiver to register for Florida State University classes. Registration in classes using the state employee tuition waiver is limited to a space-available basis. Individuals using the state tuition waiver must be fully admitted degree-seeking or non-degree seeking students. The Florida State University does not consider the following as space-available courses: limited access programs; remedial courses; dissertation, thesis, and directed individual study (DIS) courses; internship courses; distance learning courses; Center for Professional Development (CPD) courses; College of Medicine courses; College of Law courses; all graduate program courses in the College of Business; and other one-to-one instruction courses. Accordingly, state employee tuition waivers may not be used for these courses.

The Florida State University accepts only the official FSU State Employee Tuition Wavier Form. Agencies may require additional paperwork or forms that will not be accepted unless accompanied by the FSU State Employee Tuition Waiver Form.

State employees using a tuition waiver must complete the registration process and submit the tuition waiver to the Office of the University Registrar on the fifth day of classes only. State employee tuition waivers may not be used for any course that is registered for prior to this space-available registration window. Thus, for any class obtained prior to the fifth day of classes, the student assumes personal financial liability for tuition.

Additional restrictions and deadlines apply. See the Office of the University Registrar’s Web site at http://registrar.fsu.edu/services/emp_tuit_waive/ for additional information including the link to download the State Employee Tuition Wavier Form.

FSU Employee Tuition Scholarship

Employees of The Florida State University intending to take FSU classes may do so through the FSU Employee Scholarship program. See the Human Resources web site at http://hr.fsu.edu for details, restrictions, and deadlines.

Registration for FAMU—FSU Cooperative Program

Consult the “Academic Calendar” in this Registration Guide for registration dates. Under a cooperative arrangement with Florida A&M University, Florida State University students may take courses at FAMU that will count as credit earned at The Florida State University. Such courses normally will be taken on an S/U basis. Courses offered at The Florida State University may not be taken at FAMU. Exceptions may be granted by your academic dean, whose office also determines eligibility based on courses already completed at The Florida State University. After receiving the approval of the academic dean, contact the FSU—FAMU Cooperative Coordinator in the Office of the University Registrar.

Auditing Courses

Seating privileges will be afforded to currently enrolled students and non-students, after registration, on a space available basis. Admission to The Florida State University is not required; no credit will be given and no permanent record will be maintained for audited courses.

Procedures

  1. Pick up an “Audit Approval Form” from the Office of the University Registrar during the first week of classes.
  2. Fill out the form and obtain both the instructor’s approval and clearance from the University Student Health Center.
  3. Return the approved form to the Office of the University Registrar for final approval and class registration.
  4. Pay fees during fee payment in the cash line at the designated fee payment location. No waivers or deferments may be used, except for those age sixty (60) or over.
  5. Present the form to your instructor at the next class meeting.

Note: If already registered for the course, you must drop it before the audit request can be processed.

Policy on Refunds for Audited Courses

Refunds may be granted for courses in which a student has requested permission to audit and subsequently rescinds this request before the fifth day of class. Verification that the audit request has been discontinued must be received in writing by the University Registrar before the fifth day of class. After this period, no refunds will be authorized unless exceptional circumstances are documented in writing and approved by the University Refund Committee.

Note: The refund request form or withdrawal form must be submitted to the Office of Student Financial Services within six months from the end of the term from which the student withdrew.

Tuition–free Courses for Those Sixty Years of Age and Older

All fees are waived for persons sixty (60) years of age or older who are Florida residents and who attend credit classes.

  1. Under this tuition-free option, registration is allowed on a space available audit basis only (see above) and does not include thesis, dissertation or applied music courses or other courses requiring individual instruction.
  2. No credit will be given and no permanent record will be maintained.
  3. Audit forms are available from the Office of the University Registrar. Proof of age and Florida residency must be presented to the Office of Student Financial Services before returning completed audit forms to the University Registrar.

Grade Reports

Semester grades are reported via The Florida State University Interactive Voice Response (IVR) System and by The Florida State University homepage on the Web.

Using the IVR, students may obtain grades by dialing (850) 644-8888 and selecting option number “2” and following the voice response prompts. A unique registration PIN may be required if a student has not previously done so.

Consult the Academic Calendar for the dates grades will be availble.

Semester grades are also available via the FSU homepage on the Web and on the self-inquiry kiosks on the same dates as above. Students may obtain their grades at http://www.studentsfirst.fsu.edu/. To access grades using the Web site, students will be required to change their registration PIN from the birth month/year default to a unique numeric four-digit code. The registration PIN may be changed as often as desired and should be regarded as confidential. Please remember your new registration pin. You will need it to register for classes.

Phone Monitoring

Students should be aware that phone calls placed to The Florida State University’s interactive telephone network for course registration, CLAST registration, financial aid, or admissions services may be periodically monitored to ensure that the appropriate quality control is maintained.

To Prevent Publication of Directory Information

The educational record designated as Directory Information may be released or published by the University without prior written consent of the student unless exception is made in writing by the student. Appropriate forms are available in the Office of the University Registrar. Such written exception must be received prior to the first class day of the academic year. Once received, that request will remain in effect until notification to the contrary is received by the Office of the University Registrar. Directory Information includes:

  1. Name.
  2. Date and place of birth.
  3. Local address.
  4. Permanent address.
  5. Telephone number (if listed).
  6. Classification.
  7. Major.
  8. Participation in official University activities and sports.
  9. Weight and height of athletic team members.
  10. Dates of attendance.
  11. Degrees, honors and awards received.
  12. Most recently attended educational institution.
  13. Digitized FSUCard photo.

Center for Civic Education and Service

Working closely with the faculty at The Florida State University, the Center for Civic Education and Service has helped to identify a list of courses as service-learning courses currently offered. This list is not intended to be exhaustive, as the process of discovering classes that combine service with learning is ongoing. Students should be aware that only selected sections of each course are service-learning, and therefore they should ask the proper academic department which sections have been designated service-learning.

A commonly accepted definition views service-learning as a teaching/learning methodology: 1) in which students learn and develop through active participation in thoughtfully organized service experiences that meet actual community needs coordinated in collaboration with the school and the community; 2) that is integrated into the student’s academic curriculum or provides structured time for a student to think, talk, or write about what the student did and saw during the actual service activity; 3) that provides students with opportunities to use newly acquired skills and knowledge in real-life situations in their own communities; and 4) that enhances what is taught in school by extending student learning beyond the classroom and into the community and helps to foster the development of a sense of caring for others.

Please contact staff at the center, located at 930 W. Park Ave or call (850) 644-3342 if you would like to discuss any ideas or suggestions about service-learning at The Florida State University. Visit our Web site at http://www.fsu.edu/~service.

FOR SUMMER

Stand in Line or Pay Online at http://www.fees.fsu.edu

Location: Student Financial Services, A1500 UC

Time: 8:30–4:30 p.m., Monday–Friday

Installment Contracts Are Not Availablefor Summer Sessions

IMPORTANT INFORMATION ABOUT THE SUMMER 2006 FINANCIAL AID DISTRIBUTION SCHEDULE

All Sessions:

Students are required to apply for Summer financial aid separately from the Fall/Spring applications.

Students are required to be attending a minimum of six (6) semester hours to receive financial aid. If a student is attending three (3) semester hours in A, B, F, Sessions and three (3) credit hours in C or E Sessions, the student is not eligible to receive financial aid until the distribution for C or E Sessions.

All Loans for A, B, F Sessions:

Students receiving loans for the first time at The Florida State University and attending A, B, or F Sessions receive their loan 30 days after the beginning of the session.

Loans for C and E Sessions:

Students receiving loans in C or E Sessions receive their entire summer loan during the second week of the session as posted.

Loans for D Session:

Students receiving loans in D Session receive their entire summer loan during the second week of the session as posted.

FOR FALL

Stand in Line or Pay Online at http://www.fees.fsu.edu

Location: Student Financial Services, A1500 UC,

Time: 8:30–4:30 p.m., Monday–Friday

(Open 8:30–6:00 p.m. 9/1 and 9/8)

ADDITIONAL INFORMATION

See http://www.sfs.fsu.edu for additional payment locations

Student parking permits are issued online at http://parking.fsu.edu

Students are assessed $100.00 for late registration and $100.00 for late payment

STUDENT BUSINESS HOURS

Registrar’s Office

8:00 a.m.–5:00 p.m., M–F

8:00 a.m. – 5:00 p.m., phone

Financial Aid Office

8:30 a.m.–5:00 p.m., M–F

8:30 a.m.–5:00 p.m., phone

Office of Student Financial Services

8:30 a.m.–4:30 p.m., M–F

8:00 a.m.–5:00 p.m., phone

Office of Undergraduate Studies

8:00 a.m.–5:00 p.m., M–F

8:00 a.m.–5:00 p.m., phone