Fall 2017 Registration Information
Student Business Hours
The following offices are available for lobby hours and by phone from 8:00 a.m. to 5:00 p.m., Monday through Friday:
- Financial Aid
- Student Business Services (Cashiering hours are 8:30 a.m. until 4:30 p.m.)
- Undergraduate Studies (Walk-in hours from 8:00 a.m. until 4:00 p.m.)
- Health Compliance, University Health Services (Lobby hours closing daily at 4:00 p.m., phones staffed to 5:00 p.m. Monday through Thursday, to 4:00 p.m. on Friday.)
Prior to Registration
- Log into http://my.fsu.edu to check for checklists, stops or holds. Be sure to click through the details of each hold to review the contact information and instructions provided there. Contact your departmental office for any clearances or course authorizations you may need.
- All students are urged to consult their advisor prior to registration, and some academic units mandate advising prior to registration.
- Health compliance requirements are at http://healthcenter.fsu.edu/forms/forms.html. The Student Immunization Record is the document that must be turned in. For students enrolling with International Programs, the IP Transient Student Immunization-Insurance record is the immunization record to submit. Students under the age of 18 must have a parent/guardian signature of the Student Immunization Record authorizing care at the Wellness Center before the student can be treated. Health insurance compliance can only be completed online at http://studentinsurance.fsu.edu/. Healthcare Compliance instructions give step-by-step instructions for compliance.
Note: First-time students may be required to register for preparatory Math and/or English courses to complete registration.
Undergraduate Academic Advisement
All degree-seeking students are expected to participate in academic advising before registering for classes each semester. Students should check their FSU e-mail regularly as that is the main mode of communication advisors use to contact their students. It is the student’s responsibility to ensure that s/he has met prerequisites or corequisites for each course in which s/he enrolled. Further, any changes a student makes to his/her schedule without the advisement of an academic advisor is the responsibility of the student. All permits such as underloads, overloads (see the ‘Course Load’ section of this chapter), graduate course requests while an undergraduate, DIS, modified credit, and S/U grading should be discussed with an academic advisor. All such permits must then be approved by the student’s academic dean. The student is responsible for ensuring that the Office of the University Registrar has copies of these permits on file.
Undergraduate students may find their academic advisor’s contact information by going to their Student Center and checking the information provided in the “My Advisor” box or http://advisor.undergrad.fsu.edu/advisors/advisor-display.php.
First Class Meeting Attendance Policy
Attendance at the first class meeting is mandatory unless properly excused by the class instructor. Students who do not attend the first class meeting of a course for which they are registered are dropped from the course by the academic department that offers the course. This policy applies to all levels of courses and to all campuses and study centers. This policy does not apply to any class added after the first official meeting of the course. It remains the student’s responsibility to verify course drops and check that fees are adjusted.
Required Summer Attendance Policy
As of August 1976, all students entering a state university with fewer than sixty semester credit hours must earn at least nine semester hours prior to graduation by attending one or more Summer terms at one of the state universities. The University President may waive application of this rule in cases of unusual hardship to the student. Students initiate appeal through their academic dean to the Vice President for Faculty Development and Advancement (Board of Governors Rule 6C-6.016). Prior to 2011, students who had earned nine semester hours of credit through approved acceleration methods (AP, IB, CLEP, and approved dual enrollment courses) were exempt from the Summer residency requirement. Effective 2011, this exemption is no longer available.
Note: Bright Futures scholarships are not awarded for Summer sessions.
The FSUCard is the key to your full Seminole Access! It is your official University ID and also provides access to the libraries, residence halls, buses, on-campus laundry and printing. It can also be used for vending, purchases at the FSU Bookstore and Computer Store, the UPS Store and much more. All students are required to have an FSUCard as their official ID. There is no charge for your initial card. If you should lose or damage the card, the FSUCard Center will replace it for a fee. An FSUCard semi-annual fee of $5.00 applies to students each Fall and Spring semester. The FSUCard Center is located in the Woodward Avenue Parking Garage with the main entrance through the FSU Bookstore and is open from 8:00 a.m. to 5:00 p.m., Monday through Friday; (850) 644-7777; or e-mail email@example.com.
FSUCash is for on-campus purchases only and can be used at the following locations: Seminole Dining locations, the FSU Bookstore, the UPS Store, and more! FSUCash and Smartchip accounts with no activity for twelve consecutive months are assessed a $5.00 monthly “inactivity” fee. This monthly fee is deducted from the FSUCash account until the account becomes active again by using it or the balance reaches zero. At no time will the inactivity fee cause the FSUCash account to go into a negative balance. Notification e-mails will be sent to affected card holders prior to assessing the fee, and current FSUCash balances can be checked using my.fsu.edu or by downloading the eAccounts mobile app for Android or iOS. For more information, please contact the FSUCard Center (located in the Woodward Avenue Parking Garage), 8:00 a.m. to 5:00 p.m., Monday through Friday; phone: (850) 644-7777; or e-mail: firstname.lastname@example.org.
Your FSUCard is also your library card. All library card users are subject to the regulations concerning library usage, the check-out of books and materials, and fines. Note: Students sixty years of age and older registered for tuition–free courses at Florida State University may obtain a library card by presenting proof of enrollment and identification to the staff at Strozier Library.
Florida State University EMPLID
To better protect the identity of individuals within our campus community, Florida State University creates a unique nine-digit number identifier for each student and employee called the EMPLID. This identifier system replaced the FSUSN system. To find your EMPLID, follow the steps below:
- Login at https://my.fsu.edu and enter the Student Center.
- Click the Demographic Data link.
- Your EMPLID is displayed under the heading ID.
The State Board of Education requires all entering students born on or after 1/1/1957 to complete Florida State University’s Student Immunization Record and show documented proof of immunization against measles (rubeola), German measles (rubella), and mumps prior to registration. College-age individuals living in residence halls, shared apartments, and other group housing are at an increased risk for developing meningococcal meningitis and hepatitis B—serious infections that can have devastating consequences. State of Florida law mandates that all University students be informed of the risks of infection. Students currently enrolled must either be vaccinated against meningococcal meningitis and hepatitis B or sign a waiver stating that they have declined to receive the vaccine. All students are required to show proof of two MMR’s, meningococcal meningitis, and hepatitis B vaccinations before they are permitted to register for classes. Information about these vaccinations may be obtained at University Health Services or online at http://healthcenter.fsu.edu/forms/forms.html at Vaccine Information.
All students are required to complete and submit the Student Immunization Record to University Health Services before registration. Students born before 1/1/1957 must complete the form and decline the meningococcal meningitis and hepatitis B vaccines. The form with its specific instructions is available at http://studentinsurance.fsu.edu. Click on the Immunizations Information tab. Please call (850) 644-3608 if you need assistance.
All new full-time students at Florida State University must show proof of health insurance coverage before being permitted to register for classes. Additionally, all non-United States citizens in F or J status, regardless of their credit load, are required to show proof of health insurance as a condition of their admission to the University.
To purchase the FSU-sponsored health insurance:
- Go to the student insurance Web site: http://studentinsurance.fsu.edu/.
- Click on the flashing red and black link on the top right-hand side of the page: Purchase Insurance Click Here.
- Log in. You will need your FSUID and password to log in. There are prompts on the screen if you need to activate your FSUID.
- Select the Purchase FSU Insurance button. Follow the prompts. Do not purchase the student health insurance just to be able to register for classes. The insurance purchase will clear the student for the length of coverage purchased. Insurance can be purchased for annual coverage, for Fall semester only or for Spring/Summer. No Spring only option is offered. Summer only is offered for students beginning at FSU during the Summer term.
To Waive the purchase of the FSU-sponsored health insurance:
- Go to the student insurance Web site at http://studentinsurance.fsu.edu/.
- Click on the flashing red and black link on the top left-hand side of the page, Waive Insurance Click Here.
- Log in. You will need your FSUID and password to log in. There are prompts on the screen if you need to activate your FSUID.
- Click on My Policies. Click on New. Complete the information. Click Submit.
If you added a new policy, either click on the blue link at the top of the page: I Have Health Insurance, or close the screen and then select the I Have Health Insurance button. Select the term and year for which you wish to register. Follow the prompts.
The insurance waiver, when successfully completed, should clear the student for three terms.
If you will not be enrolling as a full-time domestic student, request a credit hour underload each semester by either calling the Health Compliance Office at (850) 644-3608 or sending an e-mail to email@example.com.
Students seeking degrees in majors where they are exposed to particular hazards associated with the major are required to carry health and accident insurance prior to registration every Fall. The Film School, College of Medicine, and College of Nursing have additional health insurance requirements for their students. Check with your department for any additional insurance requirements associated with your major.
Health Insurance Questions
Questions about basic health insurance coverage or purchasing school sponsored health insurance can be addressed to the Health Compliance Office at (850) 644-3608. Questions about specific benefits included in the school sponsored health insurance should be addressed directly to United HealthCare Student Resources, the University’s Health Insurance carrier, at (800) 767-0700. Billing questions for services rendered at University Health Services should be addressed to the billing office at (850) 644-1640. Students insured by other carriers should contact their carriers for policy limitations and special requirements. The plan brochures and summaries of coverage and benefits for the Student health plans are posted on the United HealthCare Web site (http://uhcsr.com/fsu). The student health plan does not cover participation in intercollegiate athletics. Contact Nick Pappas at (850) 645-2700 for more information for insurance for athletes. The student health plan does cover cheerleaders and members of the Golden Girls as sports club members.
Official myFSU E-mail Accounts for All Students at Florida State University
The official method of communication at Florida State University is your myFSU e-mail account. In order to stay informed and aware, you are required to set up and maintain your account and check it three times per week. If you choose to have your myFSU official account forwarded to another e-mail account, you are still held responsible for all information distributed by the University to your myFSU account. To activate your myFSU e-mail account, visit http://my.fsu.edu and click the link “Activate your FSUID.”
Personal Identification Numbers (PIN) Codes
FSUCard/SunTrust Banking PIN
This PIN is used for ATM withdrawals and deposits for SunTrust, PLUS Network, and POS purchases through the Interlink System. The PIN can be changed to a number(s) that each student may be reminded of either by contacting customer service or by visiting the appropriate campus office. Florida State University recommends that students do not keep this PIN written in their wallets.
The Registration Process
Step 1: Obtain the Florida State University FSUCard
- See the “FSUCard” section of this chapter and activate your FSUID, if you have not already done so.
Step 2: Prepare for Registration
- Be careful to select courses that have sufficient time between the start and end that you can get from one course to another.
- Consult the General Bulletin or Graduate Bulletin to check if a course requires a laboratory or has pre- or corequisites that must be completed prior to enrolling in the class. Students are responsible checking for these requirements as the system does not.
- Search for classes through the “Search for Classes” button on your Student Central Student Center main page accessed through the myFSU portal. Helpful information on using the Class Search as well as step-by-step instructions are located at http://sc.my.fsu.edu/students/how.
- Search for alternate courses as well.
- Consider using the Schedule Assistant tool in the portal and on your Student Center page to find, view, and select from a number of different schedule options that may work for you. This tool allows you to build in breaks and lock in specific classes or instructors as needed.
- Make certain you have met your immunization and health insurance compliance requirements.
Step 3: Register through the myFSU portal at http://my.fsu.edu
- You can use the myFSU portal to register or perform drop/add any time during the enrollment appointment assigned to you by the number of credit hours you have earned toward graduation. You cannot register after the ending date of your assigned enrollment appointment.
Note: Be prepared to request non prime-time course sections to complete your schedule. Be persistent; the effort you spend during registration will save you a great deal of time and effort during the drop/add period.
- Step-by-step instructions on how to complete the registration process are located at http://sc.my.fsu.edu/students/how.
- The system does not allow you to register for more than eighteen semester hours. Your academic dean can provide overload authorization. To register for overload hours, you must go to the Office of the University Registrar. See the ‘Course Load’ section of this chapter.
- The system allows you to register for an underload, but you still must obtain authorization from your academic dean. Remember, if you register for an underload as a domestic student, you may request exemption from the health insurance requirement from the Health Compliance Office. Students enrolling for at least three credit hours may purchase the student health insurance on a voluntary basis.
Step 4: Pay Tuition
- Tuition must be paid by the posted deadline at http://controller.vpfa.fsu.edu/student-business. Visit http://my.fsu.edu for account status and fee-payment options.
For Summer semester, the following course loads apply:
For any combination of sessions, the maximum is fifteen and the minimum is nine hours.
For Fall semester, undergraduate students in good standing may register for as many as eighteen semester hours in one semester and as few as twelve semester hours in one semester. Full-time course load is twelve semester hours or more in the Fall.
Should a student wish to register for fewer or more than the allowed hours, “Overload/Underload” approval must be obtained from the appropriate academic dean. All students receiving approval for “Overload/Underload” from their academic dean must submit the approval to the Office of the University Registrar. No student may register for more than twenty-one hours per semester. Full-time undergraduate students should take an academic load that will enable them to graduate within four years, typically fourteen to fifteen hours per semester. Students should take into account the requirement to take nine hours of credit in the Summer.
International undergraduate students must enroll in at least twelve semester hours during each of the Fall and Spring semesters to maintain legal immigration status. International graduate students must enroll in at least nine semester hours, except in some specific cases. An international student advisor may authorize a reduced course load for a few specific reasons. International students who wish to enroll in a reduced course load for a given semester must submit a request for authorization to an advisor at the Center for Global Engagement before the end of the drop/add period for that semester. An unauthorized reduction in course load may result in serious immigration consequences. For a complete definition of full course of study for immigration purposes, to access the reduced course load information and request forms, please refer to http://www.cge.fsu.edu.
For graduate students, the minimum number of hours allowed is twelve per semester and the maximum is fifteen.
Drop/Add or Changes of Schedule
During the first four days of classes, individual courses may be added, dropped, or sections of a course changed through the myFSU portal from the My Courses portlet on the Student Home page; visit http://sc.my.fsu.edu/Students/How-To/Drop-a-Class-from-an-Open-Enrollment-Term-Current-or-Future for step-by-step instructions. Students are financially liable for all courses appearing on their schedule after the fourth day of classes. Courses may be dropped after the drop/add period and through the seventh week of classes with the exception of mandated college preparatory courses, freshman English composition courses, certain liberal studies courses, and courses involved in allegations of academic dishonesty; however, tuition charges remain. Approval by the student’s academic dean is required to reduce the academic load below twelve semester hours or increase an academic load above eighteen semester hours (to a maximum of twenty-one semester hours). Courses dropped during this period do not appear on the student’s transcript. To add courses after the first four days of classes requires the academic dean’s approval.
A cumulative maximum of two courses may be dropped between the eighth and twelfth week of classes during the semesters in which the undergraduate student has earned fewer than sixty hours of college credit; tuition charges will remain. An undergraduate student may only drop one course after earning sixty hours of college credit and until graduation; tuition charges remain. Approval by the student’s academic dean is required. Courses dropped during this period appear on the student’s transcript with the notation “W”. See the “Academic Calendar” in the Registration Guide for semester-specific deadlines.
Except in cases where a student is petitioning to use one of the three drops allowed under the policy above, any course drop petition after the seventh week of classes (with dates prorated for individual Summer sessions), will be considered only in documented exceptional circumstances that are beyond the student’s control, as determined by the student’s academic dean. Academic deans exercise their administrative and academic judgment in making final determinations about drop eligibility. Such courses appear on the student’s transcript with the notation “WD.” Students who register for courses but who do not attend the classes receive grades of “F” if the courses are not officially dropped. Students changing from a previous bulletin year should consult their academic dean regarding limitations concerning the policy described above.
Course drops are never approved when there are unresolved allegations of academic dishonesty in a course or when a course grade reflects an Academic Honor Policy penalty.
Registration by Student Categories
Non-Degree Seeking Students
All new non-degree seeking students on the main campus will be assessed a non-refundable application fee of $30.00, paid at the time of application. For specific policies concerning the registration and status of non-degree seeking students, consult the General Bulletin. For additional information, contact the Office of Admissions, University Center Building A2500, (850) 644-6200. Procedures and residency requirements for non-degree seeking student registration are the same as for regularly enrolled degree-seeking students as described on the preceding pages.
Full-time state employees may use the State Employee Tuition Waiver to register for Florida State University classes. Individuals using the State Employee Tuition Waiver must be fully admitted degree-seeking or non-degree seeking students. Registration in classes using the State Employee Tuition Waiver is limited to a space-available basis and takes place during the regular registration appointment assigned to each student. Florida State University does not consider the following as space-available courses: approved undergraduate limited access programs; dissertation, thesis, and directed individual study (DIS) courses; internship courses; audited courses; non-state funded courses (including some distance learning courses that are funded solely by student tuition and fees); Center for Administrative and Professional Development (CAPD) courses; College of Medicine courses; College of Law courses; and other one-to-one instruction courses. Accordingly, State Employee Tuition Waivers may not be used for these courses.
Florida State University accepts only the official State Employee Tuition Waiver Form available online at http://registrar.fsu.edu/records/waivers/state_employee. Agencies may require additional paperwork or forms that will not be accepted unless accompanied by the State Employee Tuition Waiver Form.
State employees using a tuition waiver must obtain supervisor signatures and academic departmental approval on the tuition form and then scan and e-mail the signed and completed tuition waiver form to CTL-StateEmployee@fsu.edu by the tuition payment deadline.
Additional restrictions and deadlines apply. For additional information, including the link to download the State Employee Tuition Waiver Form, see the Office of the University Registrar’s Web site at http://registrar.fsu.edu/records/services.
Employees of Florida State University intending to take Florida State University classes may do so through the FSU Employee Scholarship program. See the Human Resources web site at http://www.hr.fsu.edu/index.cfm?page=benefits/benefits_perks/benefits_perks_employee_scholarship for details, restrictions, and deadlines.
Consult the “Academic Calendar” in this Registration Guide for registration dates. Under a cooperative arrangement with Florida A&M University, Florida State University students may take courses at FAMU that will count as credit earned at Florida State University. Courses offered at Florida State University may not be taken at FAMU. Exceptions may be granted by your academic dean, whose office also determines eligibility based on courses already completed at Florida State University. Students taking courses at the host university on a satisfactory/unsatisfactory (S/U) basis will be held to the home institution policies regarding the total number of courses allowed on S/U basis or in a specific degree or major. Students are encouraged to consult their academic advisor about any limitations prior to registration. For additional information, as well as forms to be completed, please see http://registrar.fsu.edu/records/services/co_op.
Floridians over Sixty Years of Age
All fees are waived for persons sixty years of age or older who are Florida residents and who attend credit classes.
Under this tuition-free option, registration is allowed on a space-available, audit-basis only (see below) and does not include thesis, dissertation, applied music courses, or other courses requiring individual instruction.
No credit will be given and no permanent record will be maintained.
Audit forms are available online or from the Office of the University Registrar. Proof of age and Florida residency must be presented to the Office of the University Registrar to validate audit waiver eligibility.
Student Cancellation of Schedule
Note: Undergraduate and non-degree seeking students who cancel their registration and were not enrolled for the preceding two semesters (non-enrollment for three consecutive terms) must apply for readmission. All graduate, law, and medicine students who cancel their registration and were not enrolled for the preceding semester (non-enrollment for two consecutive terms) must apply for readmission.
Prior to the first day of classes, a student may cancel his/her registration by dropping all courses using the myFSU portal registration system.
Prior to and during the first four days of a semester or Summer session, a student may cancel registration online through the myFSU portal registration system or by submitting a written request to:
Office of the University Registrar
Florida State University
Room A3900 UCA
282 Champions Way
P.O. Box 3062480
Tallahassee, FL 32306-2480
Students who cancel registration within this time frame are not liable for tuition; if tuition has been paid, students should request a refund from the Office of Student Business Services.
Beyond the fourth class day students cannot cancel registration, but must officially withdraw from the University through Withdrawal Services, at A4300 University Center, Tallahassee, FL 32306; (850) 644-1741. Panama City students should contact Student Affairs, Barron Building, Panama City, FL 32405; (850) 770-2172.
The University may automatically drop students for non–payment of tuition. See, ‘Cancellation of Student Schedules for Non-payment of Tuition and Fees’ for more information.
International students who wish to cancel their registration must request and receive prior authorization from a Center for Global Engagement advisor. In addition, international students should submit the SEVIS Update Form available at https://cge.fsu.edu/.
Students who have selected the student health insurance and cancel their schedules must notify the Health Compliance Office at firstname.lastname@example.org. Insurance charges are NOT automatically removed from the student’s account when their schedules change.
Seating privileges will be afforded to currently enrolled students and non-students on a space-available basis after registration. Admission to Florida State University is not required; no credit will be given and no permanent record will be maintained for audited courses. Standard tuition costs do apply.
During the first week of classes, obtain the audit approval form online at http://registrar.fsu.edu/forms/audit_registration.pdf or you may pick up an audit approval form from the Office of the University Registrar.
Fill out the form and obtain both the instructor’s approval and clearance from University Health Services.
Return the approved form to the Office of the University Registrar for final approval and class registration. Registration must be completed to attend a course.
Pay fees during fee payment at A1500 University Center. No waivers or deferments may be used, except for those age sixty or over.
Present the form to your instructor at the next class meeting.
Note: If you have already registered for the course you wish to audit, you must drop it within the first week of class, before the audit request can be processed.
For the policy for audited-course refunds please refer to the “Financial Information” page of this publication.
All students (degree-seeking and non-degree) who wish to leave the University after the fourth day of a term must officially withdraw from the University no later than seven days prior to the last day of the semester or term. See the “Academic Calendar” for the specific deadline date. For more information, contact Withdrawal Services at (850) 644-1741. Students who withdraw within the first seven weeks of a term (to be adjusted accordingly for Summer term and session) have no liability for grades. Under documented exceptional circumstances (beyond the student’s control), as determined by the appropriate academic dean, a student withdrawing from the University may receive “WD” grades in all courses taken that term. Students who do not officially withdraw will be assigned a grade of “F” for each course for which they are registered but fail to attend. These grading policies also apply to courses taken S/U.
International students who wish to withdraw must request and receive prior authorization from a Center for Global Engagement advisor. In addition, international students should submit the SEVIS Update Form, available at http://cge.fsu.edu/.
For additional information regarding withdrawals, including fee liability, please refer to the “Withdrawals and Return of Financial Aid” section of this Registration Guide.
Students who have selected to purchase the student health insurance must notify the Health Compliance Office in writing at email@example.com of withdrawal from the University. Students withdrawing before the 31st calendar day of the term for which the insurance was purchased will receive a full premium refund less any claims paid. Students withdrawing after the 31st calendar day of the term for which insurance was purchased can only request cancellation of the insurance if they are leaving the University to join the military. Otherwise, they have met the attendance requirement to keep the coverage and the charges on their account will be due as posted at Student Business Services.
For the current exam schedule, please visit the Office of the University Registrar’s Web site at http://registrar.fsu.edu.
Semester grades are reported via the myFSU portal at https://my.fsu.edu through the My Courses portlet. Grade changes processed after the initial grade posting will not display and may be viewed on the unofficial transcript.
All student enrollment and degree verifications will be by official request only. Students who need enrollment verification should submit a request online at https://my.fsu.edu. Go to the Student Center and select “Enrollment Verification” under the Academics section. If the student requests the institution to mail their verification letter, their letter will be processed the following business day. When submitting requests to be mailed, students must make sure they complete all mailing address information. Written requests may be submitted to:
Office of the University Registrar
Florida State University
Room A3900 UCA
282 Champions Way
P.O. Box 3062480
Tallahassee, FL 32306-2480
Former students or outside agencies may request an enrollment verification or degree verification online from the National Student Clearinghouse at http://www.degreeverify.org.
Privacy of Student Records
Parental or Third Party Access to Records
Students may give a designated parent(s) authority to review their University financial status by logging onto https://my.fsu.edu and clicking the “Share My Information” button in the Student Center. Granting access to a parent or third party to view information in this manner also authorizes University personnel to discuss those records with the designated parent or third party.
Students should be aware that phone calls placed to Florida State University’s interactive telephone network may be periodically monitored to ensure that the appropriate quality control is maintained.
To Prevent Publication of Directory Information
The educational record designated as Directory Information may be released or published by the University without prior written consent of the student, unless exception is made in writing by the student. Appropriate forms are available in the Office of the University Registrar. Such written exception must be received prior to the first class day of the academic year. Once received, that request will remain in effect until notification to the contrary is received by the Office of the University Registrar. Directory Information includes:
- Date and place of birth
- Local address
- Permanent address
- Telephone number (if listed)
- Participation in official University activities and sports
- Weight and height of athletic team members
- Dates of attendance
- Degrees, honors and awards received
- Most recently attended educational institution
- Digitized FSUCard photo
Note: By submitting a request to prevent the publication or release of directory information you may be blocking the verification or publication of directory information, including but not limited to, the following: academic certification requests by or for employers, insurance companies, etc.; requests for information by or for parents, spouses, or other family members; publication in the Seminole Guide book, commencement program, or other media acknowledging a relationship between you and the University.
Notification of Student Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. These rights are:
- The right to inspect and review the student’s educational record within forty-five days of the day the University receives a request for access. Students should submit to the registrar, dean, or head of the academic department (or appropriate official) written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s educational record that the student believes is inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s educational record, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility. Upon request, the University discloses educational records without consent to officials of another school in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, DC 20202-4605
Students have the right to obtain a copy of Florida State University’s student record policy. You can obtain a copy of the policy from the Office of the University Registrar, A3900 University Center, Florida State University, Tallahassee, FL 32306-2480.
The Center for Leadership & Social Change
The Center’s mission, to transform lives through leadership education, identity development, and community engagement, is a thread that is woven throughout our work. We encourage students to learn, serve, and transform through programming that encompasses diversity, leadership, and service. The Center provides education and learning programs for students of all levels along with professional development opportunities for faculty, staff, and community members. Some of these classes, seminars, retreats, and hands-on learning experiences include Service Learning, Leadership LOGIC, and Social Justice Ally Training. The Center serves as an outlet to engage in community action through initiatives such as CommUNITY Dialogue Series, Community Outreach Programs, and Partnered Student Organizations. With more than forty programs, the Center provides opportunities for any schedule, ranging from low commitment (one to a few hours) to high commitment (a semester, year, or four years). There is something for everyone!
Students are welcome to schedule a meeting with an advisor. To schedule an appointment, go to the “Get Involved” section of the Web site at http://thecenter.fsu.edu or visit the Center. The Center also offers the ServScript Program which allows Florida State University students to enhance their official academic transcript by documenting their service hours online.
For more information, contact the Center for Leadership & Social Change, Division of Student Affairs, Dunlap Student Success Center, 100 S. Woodward Avenue, Tallahassee, FL 32306; (850) 644-3342; Fax: (850) 644-3362; Web site: http://www.thecenter.fsu.edu; e-mail: firstname.lastname@example.org.
The purpose of the ServScript Program is to formally recognize students’ demonstrated commitment to community service. This commitment is documented through the description of students’ community service hours on their official FSU academic transcript. Transcripts are student records of scholarly achievement; as such, the ServScript program has created guidelines to clarify and recognize community service of consistent quality. To qualify for the ServScript Program, service hours cannot be court ordered or sanctioned, must be unpaid, and must benefit or contribute to the solution of a community need. They also must be completed and submitted within the same semester, no later than the deadline for each semester.
The ServScript Program is designed to encourage students to contribute their skills and resources to serve others. Through informed service, students gain compassion for others and the challenges they face. Recognizing these challenges, and the power of individual action to effect change, students may develop a commitment to practice social responsibility throughout their lives.
To participate in the ServScript Program, students need to print a ServScript Program form and keep track of their service hours on that form. Those hours must also be signed and verified by a supervisor. Students then log on to http://my.fsu.edu and select the ServScript Program Application from the Student Services section. Here, students can transfer information from their ServScript Program form to the online system. Service hours are only accepted for the current semester, and must be entered online by the deadline, which is the last day of the semester. The ServScript form and additional information about the program are available online at http://thecenter.fsu.edu.
Undergraduate students should request a graduation check from the Office of the University Registrar two terms prior to their anticipated graduation date, or at the time they have earned ninety hours of credit. A second check should be completed in the office of their Academic Dean one term prior to their anticipated graduation. Registration stops will be placed on students who have earned one hundred semester hours, including current term registration, but have not completed the graduation check. Graduate students should check with their department regarding degree requirements. Application for graduation must be made by the published deadline; students can apply online through the myFSU portal; refer to http://sc.my.fsu.edu/Students/How-to/Apply-to-Graduate for step-by-step instructions. Students who graduate in Summer 2017 must apply for and be readmitted to register for Fall 2017 or any subsequent term. Likewise, students who graduate in Fall 2017 must apply for and be readmitted to register for Spring 2018 or any subsequent term.
Reminder e-mails are sent for insurance compliance. The system presumes everyone will be enrolling as a full-time student for ensuing terms. If you are graduating, the registration hold for the following term will not stop your graduation, delivery of your diploma or a request for transcripts.