Space & Scheduling Policies
Special Event Requests
To reserve academic space for a special event, please review the requirements below.
Request Timing
Requests for all special events, including study sessions and review sessions, must be submitted at least 7-10 calendar days in advance of the event date.
Request Form
To request a special event, please fill out the form below and email the completed form to EMT-Academic-Scheduling@fsu.edu.
Special Events Room Reservation Request |
|
|---|---|
| Please provide the following information: | |
| Full name of individual reserving classroom and will card swipe door open: | |
| College, School and/or Department: | |
| FSU email address of individual needing card swipe access: | |
| FSU card number (last 8 digits) of individual needing card swipe access: | |
| Event name & reason for the event – please be specific (review session, film, guest lecturer, colloquium, orientation, training, meeting): | |
| Day & Date: | |
| Beginning and Ending Time (please allow for prep time before event): | |
| Building Preference: | |
| Room Size (seating capacity): | |
| Comments: | |
Card Swipe Access Rules
- Your FSU Card will not open the classroom door prior to the begin time listed in your event confirmation email. Please include adequate preparation time for your request that is earlier than the start of the Special Event if needed.
- When you receive your event confirmation email from EMT-Academic-Scheduling@fsu.edu, please retain the confirmation email as proof of your reservation and as a reminder of campus security procedures. Neither Classroom Support nor the FSU Police Department will allow you access to this room if you do not have either an authorized FSU Card for the reservation or a copy of this confirmation.
- Please do not prop the door open. Alarms will go off and the FSU police will come to investigate!
Food and Beverages Policy
- Food and beverages are not allowed in academic space. This includes classrooms, halls, entry ways, foyers, waiting areas, closets, offices, rest areas, etc.
To Enter Your Reserved Room
- Swipe your FSU Card at the door to unlock it. Do not prop the door open, as this triggers security alarms and FSUPD will come and investigate.
- If the FSU Card belongs to the person who is authorized to use the room does not work, call Classroom Support at 850-644-2811 with proof of that person's authorization.
- If the FSU Card does not work in the hours outside of M-F 7:30AM to 9:30PM, call FSU Police Department at 850-644-2811 with proof of that person's authorization.
- You will not be permitted to use the reserved room without proof of that person's authorization for reasons of security.
To Use the Equipment
- TEC computers require an FSUID username and password to log in. Other equipment can be used as-is.
- FSU Faculty, Staff, and Guests can learn more about their FSUID via the FSUID Account Management webpage.
- You may request training PRIOR to your special event via the Technology-Enhanced Classroom Support website (Instructor Tools/Training Request).
- You may call 850-644-2811 M-F 7:30AM-9:30PM to request technical assistance.
When You Leave the Room
- Logout from any TEC computers.
- Turn off projectors.
- Close all windows and latch if possible.
- Make sure you leave the room exactly as you found it.
- Make sure all persons leave with their belongings and close the door, which will lock behind you.